Privacy, GDPR, cookies, terms and safety online

When you provide us with your personal information, ie when you contact us or purchase a membership or goods from us, we take reasonable precautions to protect that information. We may share your details within the Society in order to best help you, but we will never sell or pass your details outside of the Society nor use it for unnecessary purposes. We will only pass your details to our third party providers, Stripe and MailChimp, if you explicitly opt in – ie you use our online payments service, or you ask us to add you to our mailing list.

EU General Data Protection Regulation (GDPR) – effective 25 May 2018

This new regulation defines your rights over your personal data when you interact with the Society. In order for us to hold and use your personal data, you must explicitly opt in. This is usually done when you purchase or maintain a membership with us.

Through purchasing or maintaining a membership to the Society, we require certain items of personal data in order to provide you with your membership. The items of personal data we ask for in order to provide you with your membership is your name, your address, your telephone number and where you provide it, your email address. We use this information as follows:

  • To provide you with and maintain your membership to the Society

  • To keep in touch with you about your membership of the Society and the activities of the Society

We only keep your data for as long as you are a member of the Society. When your membership lapses or you cancel your membership, all the data we hold on you is deleted

We do not sell your data. We do not pass your data onto third parties, with the following two exceptions:

  • If you use our online payments service, provided by Stripe, your payment details are securely passed directly to Stripe in order for them to process your payment. They are not seen, stored or accessible by the Society. They will only collect personal data that is required to process your payment

  • If you opt in to receive our email newsletters, we pass your name and email address to MailChimp, our mailing list provider. If you end your membership with us, ask us to remove you from our mailing list or unsubscribe directly from one of our email newsletters, your personal details will be deleted from MailChimp and from our records

You have a right to see the information we hold on you at any time. You can do this in one of two ways:

  • If you have an online account, simply log in. You can view all the details we hold on you

  • Alternatively, contact our Secretary – we will be more than happy to provide you with a copy of your membership record

  • We also send you a copy of your membership record once a year, when you are invited to renew your membership

You have a right to have any incorrect information we hold on you corrected. You can do this in one of two ways:

  • If you have an online account, once logged in you can view and update your membership record

  • Alternatively, contact the Secretary and we will be more than happy to update these details for you

You have a right to request that we delete any personal data we hold on you at any time. This is also known as your right to be ‘forgotten’. Please contact Euan Raffel if you would like to exercise this right. Please note though that if you request we delete any data we hold on you, we may not be able to provide you with membership to the Society

If you are not a member of the Society and you contact us, we may need to collect personal data from you (such as your name, address, phone number or email address) in order to adequately respond to your request. We will always ask you for this information if we need it and ask you if we can share it within the Society if necessary in order to respond to your request.

If you post something on our website using Contribute or ask us to post something on our website on your behalf, we will only post any personal data (such as name, phone number or email address) if you ask us to. Please read the section below, ‘Safety Online’, before doing this. If you post, or ask us to post, your personal data there is no change to your rights to see these details, have them amended or deleted.

Third party services

The Society uses a number of third party services. These are detailed below. We only collect or process personal data with two of these services – Stripe, our online payments processor, and MailChimp, our mailing list provider.

Stripe

Payments on this website are processed by Stripe on behalf of the Society. The nature of the service they provide means personal data is collected. The personal data collect is limited to only what is required in order to process your payment, and is transferred directly to Stripe - it is not collected, stored or accessible by the Society. By using our online payments service, you are consenting to Stripe collecting and processing your personal data in order to process your payment. You can opt out of this not using our online payments service.

For information on the use of personal data and cookies by Stripe, please click here to view the Stripe privacy policy

MailChimp

We use MailChimp as our mailing list provider, sending email newsletters and updates to our members. This is only provided to our members with a current, live membership to the Society and who opt in to receiving these communications.

Personal data we provide to MailChimp is your name and your email address. In the footer of every email sent via MailChimp are options to see and update your data, or unsubscribe (delete) your data. You can also ask us for a copy of your data, to correct it or to delete it.

For information on the use of personal data by MailChimp, please click here to view the MailChimp privacy policy

Google Analytics

On our website, we use Google Analytics to help us analyse how visitors use this site. Google Analytics uses cookies (see section ‘Cookies’ below) to collect anonymous data about our visitors. Examples of the data collected includes how many times the site is visited, the countries our visitors are from (based on their internet service provider) and which pages visitors view. We cannot personally identify any individual through the data collected by Google Analytics. This includes your computer’s unique address, known as an IP address, - our configuration of Google Analytics means this data is anonymised by not being collected in full. Data collected by Google Analytics is sent to Google and used to compile statistical reports for this site only.

For more information on Google Analytics and how they collect and process data, please click here. You can stop Google Analytics collecting data by setting your browser’s Do Not Track setting, or through this link

Cookies

Cookies are text files which are stored on your computer. They enhance your experience using the website, such as remembering where you are in the payment process. They also help us receive anonymous data about website usage. If you do not accept cookies on our website, your user experience may be affected. 

Our statistics service, Google Analytics, uses cookies. As explained above, the purpose of this is to collect anonymous data about usage of this website. You can opt out of this at any time by setting your browser’s Do Not Track setting, or through this link

Stripe, our payment services provider, uses cookies. These may be used when you use our online payments service in order for them to process your payment. Opting out of these may affect your ability to use our online payments service. For more information please view the Stripe privacy policy and cookies policy

Terms

If you use our online payments service, please be aware that this is provided by Stripe and as such you are subject to their policies which are detailed above.

All content on this site, unless otherwise stated, is Copyright © The Coracle Society and its contributors and should not be used without our permission. We ask you not to copy, reproduce or otherwise edit or use our content. Commercial use, including charitable, of our content requires our express permission. Personal use, including academic, is permitted without prior permission.

Any links to other websites, details about events or news items that we publish is provided "as is" and without warranty - we accept no responsibility for errors or omissions, nor for the content of third party websites. Provision of such material does not suggest or confirm endorsement by The Coracle Society.

Finally, parts of our website permit members to post content, such as news and comments. This facility is provided in good faith - whilst we endeavour to review content prior to publication, The Coracle Society is not responsible for any content that is published by our members. By using this facility, you agree to:

  • not post anything that is defamatory, illegal, or encourages illegal activity
  • not use language or content that offends, such as swearing, racist, homophobic, abusive or other objectionable material
  • not impersonate anyone else
  • not post "spam" messages
  • or anything else that goes against the spirit of the Society

We reserve the right to moderate content and where a user consistently flouts these terms, we reserve the right to block access to these extra website features.

Safety online

Please remember that content posted through Contribute or on our website can be viewed by anyone online. Therefore:

  • never post passwords, or permit others to use your account
  • where there is a need for you to give personal information, such as your name and address, consider if you are happy for this information to be published. Restrict this to a level with which you are comfortable with. You can ask that communications are made to you via the Secretary
  • for more information and tips on keeping safe online, visit Get Safe Online